Hide Future Start Dates in TaskPaper

I was recently listening to the Generational podcast in which Gabe Weatherhead talks with Jeff Hunsberger about task management. Their preferred task management app is Omnifocus, and they were discussing how Omnifocus hides tasks before their start dates. (For example, if you have a project you don’t even need to start thinking about until 2 months from now, you enter the start date as such, and Omnifocus won’t show you those tasks until that date hits.)

I have been using TaskPaper, and started thinking about how this can be accomplished using the app’s query language. (I can’t find the iOS user manual online, but here’s the Mac app user guide. The section about searching TaskPaper starts on page 14.)

TaskPaper supports tags with values in parentheses. So if I have a tag @start I can include a date: @start(2013-05-01). (Here I am using the date format YEAR-MONTH-DAY: YYYY-MM-DD. This is useful for search because 2013-02-04 is < 2013-04-01.)

Let’s say I have a bunch of tasks in TaskPaper, only some of which I want to have start dates. I want to create a “perspective” in which I don’t see tasks that have a start date later than today. That should include all tasks without a start date, and all tasks with a start date of today or earlier. (“Today” is February 4, 2013.)

Before Query:

- task 1
- task 2 @start(2013-04-01)
- task 3 @start(2013-02-04)

 
To exclude start dates later than today, I would include the following query in search: (@start <= 2013-02-04) or not @start, i.e., search for tasks that are tagged @start that have values that are less than or equal to today, as well as tasks that are not tagged @start.

After Query:

- task 1
- task 3 @start(2013-02-04)

 
If you’re on your iPhone, this is a pain to type out. Fortunately, TaskPaper supports TextExpander Touch, which allows you to type a small snippet which expands into a full string. TextExpander supports Unicode Date Format so it’s easy to create a snippet that always expands to today’s date. The way I format my dates, that would be %Y-%m-%d.

I’ve created a snippet whose abbreviation is nst (for “no start”) but you can call it whatever you want. Here is the content you want to enter into TextExpander:

(@start <= %Y-%m-%d) or not @start

 
Next time you want to review all your tasks that are currently actionable, just type nst into TaskPaper search and you’ll see just what you want to see.

Addendum (Added 2013-02-05)

Just realized that the above snippet doesn’t exclude the archive. Updated:

((@start <= 2013-02-05) or not @start) and not @done

 

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Comments

  1. Nice trick. You should start posting again. You have some good ideas and I only just now found this one that actually references me by name. TaskPaper is awesome. It was one of the systems that almost beat out OmniFocus for me.

    • Jeffrey Kishner says:

      Thanks, Gabe. I’m a long-time Macdrifter reader.

      I’ve been posting lately at my personal blog JeffreyKishner.com, but mostly about Fargo, Dave Winer’s new outliner software. Haven’t actively used TaskPaper in a while.

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